Offering security guard tips, Casey Evans on the Silvertrqc site advises that incident reports should kept clearcut. “Remember,” he says, “the basics.”
“The Who: Who were the individuals involved? Were you able to collect contact information or a visual description of the persons involved? Make “sure you remain courteous and objective when describing others.
“The What: What actually happened? This is your chance to really explain the chronological events that took place. Do your best to be as descriptive as possible without including unnecessary information. When you are unsure whether certain information is relevant, go ahead and include it just to heir on the side of caution. It’s better to have too much than too little.
“The When: Do your best to include the time the incident took place. If you’re not sure, use a window of time rather than guessing.
“The Where: Include details like the address, location, scenery, and other pertinent details like the weather, or lighting conditions.
“The Why: This can often be the most difficult to answer, so unless you have a clear understanding of the motive behind the incident, it’s best not to speculate.
“The How: How did the incident occur? This could also be difficult to answer so only include details that you are positive took place.”